Adding or Editing User Groups
Use this screen to add new user groups or modify existing groups.
User groups serve two purposes in this program:
- as a short hand for a list of email addresses to be used in the Email Notification field when items are added, edited or deleted and
- when calculating the Access Level of an event when private to group only is selected.
The fields on this form are documented below:
Group Name: The name of this user group.
Description: A brief explanation of the purpose of this group. This field is for informational purposes only.
Email: An email address (perhaps representing a mailing list on your mail server). If this field is non-empty and the group is included in a Notification List, then only this email address will be used for the notifications. The following members values will be ignored.
Members: A list of valid user ids, email addresses or other user groups that make up this group. This field may be empty but only if the Email field above is not empty. If the Email field is empty then this comma separated list of userids, email addresses and/or user groups will be expanded to create a list of email addresses to whom the Notification will be sent.
When you press submit on this screen a confirmation screen will appear. Confirm the changes you've made and press Finish to return to the User Group Manager. If you need to modify values for this group you may hit the Back button on your browser or hit Finish and re-edit the group.
If you are adding a group you will be able to specify the Group Name on this screen as well, otherwise Group Name field is read only.
To change a user group's Group Name you must delete the old group and add a new group. Note that any references to the deleted group (for example in other groups or in event Notification fields) will remain and have to be adjusted manually.