Exporting Events

The Export Events screen allows you to export the events in the current calendar to a delimited ASCII file.

All event exports are written to a file called 'export.txt' in the Calendar folder of the current calendar. You may specify how the export proceeds by selecting one of the three formatting options (tab, comma or semi-colon delimited).

The additional options are described below:

export first row as field headers: If checked this will cause the first row of the export file to include the names of the event fields (reflecting any name customization).

Included Fields

export event id: Include (the default) or do not include the event id in the export. The event id is needed if you expect to modify the exported events externally and then later re-import them and have the program synchronize the edited events.

usage report fields: If checked additional time reporting information for each event is included in the export file. This additional information includes such things as User ID and Name of event creator, when and if the event has been canceled and how many hours before the cancellation the scheduled event was to happen. This information could be used to help in accounting if you are using the software for scheduling a professional person's time or machine time of some sort.

display data fields: If checked all the display formatting information for each event is included in the export file. This additional information includes such things as Font, Text Color, Border width etc. This information is almost certainly not interesting to any other software, however if you are exporting from this calendar in order to include these events in another calendar (via import) then this information will preserve the formatting.

Included Records

include repeating events: If checked all occurrences of repeating events will be exported as opposed to only the first occurrence (the default).

include deleted events: If checked deleted events will be included in the export. By default deleted events are not exported.

include pending events: If checked pending events will be included in the export. By default pending events are not exported.

include dynamically included events: If checked dynamically included events will be included in the export. By default dynamically included events are not exported.

include to do list items: If checked to do list items are included in the export. By default to do list items are not included.

Note: this checkbox will only appear if you've registered the To Do List component of the software.

include events from merged in calendars: Only appears if this calendar has merged in calendars and then only if those calendars have events. If checked these merged in events will be exported.

Reviewing Exported Events

When you press Next on the Export Screen the file export.txt will be created in the calendar's data folder on your web server. In order for you to review that file if you do not have access to the server's file system you may take the review the exported data link from the Export Confirmation Screen:

This will open a separate browser window containing the actual exported data. You may copy and paste that data to a local file on your computer.

• The format of this exported file is compatible with MS Excel's .csv file so that you may import these events into any software that accepts comma separated value files.

• You may use the Export feature paired with the Import feature to copy events from one calendar to another.